Privacy Policy

New Zealand African National Council (NZANC)
Effective Date: 7 October, 2025
Contact: info@nzanc.co.nz

1. Introduction

The New Zealand African National Council (“NZANC,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information that we collect, store, and use. This
Privacy Policy explains how we handle your personal information in compliance with the Privacy Act 2020 (New Zealand).
By engaging with NZANC—whether through our website, membership, events, or communications—you consent to the practices described in this Policy.

2. Information We Collect

We may collect and hold personal information including but not limited to:
Your full name, contact details, email address, and phone number Information you provide in membership forms, registration documents, surveys, or event participation
Communications you send to us, including emails and feedback Photographs, video recordings, or media taken during NZANC events (with notice and consent)

We collect this information directly from you or through trusted third parties (such as event registration partners) where permitted by law.

3. Purpose of Collection

Your personal information is collected for purposes including:

Administering membership records and community engagement Communicating updates, newsletters, and upcoming events
Managing organizational operations and compliance obligations
Conducting advocacy, research, and representation activities
Complying with applicable laws and maintaining public accountability

We will not use or disclose your personal information for any purpose other than those outlined above unless required or permitted by law.

4. Disclosure of Information

We may share your personal information with:
Authorized members of the NZANC Executive Council
Service providers engaged to assist with administrative, IT, or communication functions Government agencies, if legally required to do so
We ensure that all third parties respect the confidentiality and security of your data and use it only for authorized purposes.

5. Storage and Security

Your personal information is securely stored in electronic and/or physical form. NZANC takes
reasonable steps to:
Protect data from unauthorized access, modification, or disclosure
Maintain data accuracy and prevent misuse
Use secure servers and encrypted systems for electronic communication

When information is no longer required, it is safely destroyed or anonymized in accordance with the Privacy Act 2020.

6. Access and Correction

You have the right to access and request correction of your personal information held by NZANC at any time.
To make such a request, please contact:
Email: info@nzanc.co.nz
We will respond within a reasonable timeframe and in accordance with the Privacy Act 2020.

7. Cookies and Website Analytics

If you use our website, cookies or analytics tools may collect limited technical data such as your IP address, browser type, and time spent on pages. This helps us improve our online services
and user experience. You may disable cookies in your browser settings, but some website features may not function properly.

8. International Data Transfers

NZANC generally stores personal data within New Zealand. If we use cloud-based services or third-party platforms that host data overseas, we take steps to ensure that your information is
protected by comparable privacy safeguards in line with Principle 12 of the Privacy Act 2020.

9. Updates to This Policy

This Privacy Policy may be reviewed and updated periodically to reflect changes in law or NZANC operations. Updated versions will be published on our official website. Your continued
engagement with NZANC after changes take effect constitutes acceptance of the revised Policy.

10. Contact Us

If you have any questions, privacy concerns, or complaints about how NZANC handles your
personal information, please contact:
New Zealand African National Council (NZANC)

Email: info@nzanc.co.nz
All complaints will be handled in accordance with the Privacy Act 2020 and escalated to the
Office of the Privacy Commissioner if unresolved.